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Department of Political Science

College of Social Sciences and Public Policy

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General Spending/Purchasing Guidelines

  • All purchases require prior approval. This applies to purchases made directly by FSU and to purchases to be reimbursed by FSU.
  • *Travel expenses are reimbursed through Concur or put on the Tcard. A travel authorization must be approved before travel purchases are made. Do not make any travel-related purchases without an approved travel authorization. The FSU Travel Reference Guide can be found here: https://controller.vpfa.fsu.edu/sites/g/files/upcbnu1236/files/documents/Travel/Travel%20Reference%20Guide.pdf
  • *Memberships, training fees, and data purchases are purchased with the Pcard. All memberships must be purchased directly by FSU on the Pcard. Memberships are not reimbursable.
  • *Books, tech equipment (not including software), teaching paraphernalia, office supplies, etc. are purchased through SpearMart. Nonroutine or otherwise special purchases may require additional approval and documentation prior to the purchase. The FSU Shopping Guide can be found here: https://procurement.fsu.edu/how-buy/shopping-guide.
  • Software purchases require approval from ITS and Procurement Services.

*These guidelines are general and are not comprehensive of all item types and purchasing circumstances.