Plan to Travel Form

Please submit a completed Plan to Travel Form to the Administrative Assistant as soon as you know you will be traveling. This can be submitted via e-mail or in person to Bellamy 323.

Assigning your Travel Delegate

Instructions on assigning your travel delegate are below. This will allow the Administrative Assistant access to your profile and ability to submit travel requests and expense reports on your behalf.

  1. Go to
  2. Click on the shortcut “C” icon (this will take you to the Concur site)
  3. Click on your “Profile Settings”
  4. Click on “Request Settings” (left side)
  5. Click on “Request Delegates”
  6. Click “Add”
  7. Type the Travel Representative’s name into the Search bar
  8. Check mark all of the boxes across
  9. Save

Travel Information

All business air travel must be booked in Concur or over the phone with World Travel Services, Inc. FSU encourages travelers to book hotels and rental cars in Concur or with World Travel. Users should have a fully approved Travel Request in place before booking a trip.


All travel related receipts MUST be submitted within 7 days of completing travel. Failure to do so may cause a delay or ineligibility of reimbursement. Receipts can be sent via e-mail or in person to Administrative Assistant in Bellamy 323.

Pay in Advance 

Expenses such as conference registrations, hotel reservations, flights and car rentals can be purchased ahead of time with the department travel representative’s travel card. If you need any travel expenses paid for or have any further questions, please see the Administrative Assistant in Bellamy 323.
For additional information please see the Travel Reference Guide.