COSSPP Communications Services

Info for Faculty & Staff

Our College’s Communications Team would love to help our faculty and staff with promotional needs. Please find information about how to engage our services below.

SharePoint Site: Find Resources!

We are populating our Communications SharePoint site with resources (including photos from events, faculty and staff headshots, logos, PowerPoint templates, letterhead, and other templates). 

This is a work in progress, but it is a good thing to bookmark as we will be adding to this constantly.

Promotion Requests

Submit requests for promoting events, opportunities, and deadlines to the campus community through our survey: https://bit.ly/COSSPPpromo.

Submit Approved Content:
Before submitting a request, you must have all information and approved content. If you’re just trying to give our office a heads-up, email rebecca.sage@fsu.edu instead of completing the survey.

Provide the information as it should appear in your final promotional materials VERBATIM. Our team will do minimal editing for grammar and to fit the space if needed, but you must provide the finalized copy before we begin work.

If you provide incomplete information, we cannot work on your request until you provide clarification.

Timelines:

  1. If you need graphics designed:

    Please provide as much lead time as possible (ideally 4 weeks) to help us accommodate your request and allow for enough time for promotion (we like to have 2 full weeks of promotion).

    Before starting this survey you must have all information and approved content, including graphics that must be used in the design. Our team will do minimal editing for grammar and to fit the space if needed.

    We will notify you if our office cannot satisfy the request within the timeframe we were given. Please note that we provide access to the College’s Canva Pro account to all faculty and staff; email rebecca.sage@fsu.edu to request login information. View this short tutorial video to learn how to get started and access the library of templates.
     
  2. If you are providing designed graphics and information with approval from your supervisor for distribution to the campus community, it’s ideal to provide the information 2 full weeks before your event/deadline to allow for sufficient time for promotion. But please submit the request even if it falls within that time frame.

Revisions:
When you are provided with a draft for review, you must collect all edits before submitting revisions. Edits should come in one email and clearly state what should be changed for the final product.

If you require more revisions after the first round of edits, the design will be published as a template, and you can make adjustments from there.

Faculty & Staff News

Faculty and staff should email rebecca.sage@fsu.edu directly to provide information about publications, research, honors and awards, grants, service involvement, media mentions, and any other notable items as they happen.

Student & Alumni Feature Stories

Students and alumni are encouraged to submit information through this survey to be considered for a COSSPP feature story: https://bit.ly/COSSPPspotlight

If you are aware of an alum who has received an honor/has done something significant, email rebecca.sage@fsu.edu with the information. We may be able to amplify the message without requesting the alum complete our feature story survey.

COSSPP Student Monthly Newsletters

We send newsletters to all active students each month. Submit information for inclusion 5 business days before the first of each month (the first newsletter will go out September 1, 2022, so the deadline for inclusion would be August 25).

Please include the following information at a minimum:

  • Headline
  • Date
  • Time 
  • Location
  • Details
  • Relevant links

Information submitted through our COSSPP Promotion Request Form (https://bit.ly/COSSPPpromo) will automatically be slated for inclusion if the final work products are completed by the monthly deadline (5 business days prior to the first of the month).

*Note, we will also send these emails to all full-time faculty and staff to keep our team abreast of the information students are receiving. If any of your staff do not receive the email because they are OPS or another designation, please feel free to forward these to them.

Resources & Support

Photos, Logos & Business Templates

We are populating our Communications SharePoint site with resources (including photos from events, faculty and staff headshots, logos, PowerPoint templates, letterhead, and other templates). 

This is a work in progress, but it is a good thing to bookmark as we will be adding to this constantly.

Canva Pro for Faculty & Staff

The college has Canva Pro for all faculty and staff in the college use. Our team has developed a library of templates to choose from, as well as have uploaded swatches, fonts, and images for your use.

View this short tutorial video to learn how to get started and how to access the library of templates. 

Email rebecca.sage@fsu.edu to request login information if you do not already have the login.

Limited Photography Services

Our Communications Team would like to accommodate all requests for photography; however, availability is dependent upon staffing and workload.

Please encourage faculty and staff to email rebecca.sage@fsu.edu with the request as soon as possible so we can try to calendar it or provide alternative suggestions if we are unable to fulfill the request.


Info for Student Groups

Florida State University’s Registered Student Organizations (RSOs) that have programming of interest to social sciences and public policy students are encouraged to share information with COSSPP’s Communications Team and with students using the following avenues.

Monthly Newsletter

The college sends a monthly newsletter to students. To submit your event for inclusion, send full event details (below) to cosspp-comm@fsu.edu by the 25th of the current month for the next month.

  • Event title:
  • Date:
  • Time:
  • Location:
  • Registration info:
  • Short description of event (1-2 sentences min):
  • Link to the event online (if applicable):

Social Media

Tag @FSUCOSS on social media to help us see your important announcements and events.

Bellamy TVs

Air time on Bellamy TVs is not guaranteed as the primary function is for the college and departments to promote programming to students, faculty, and staff. You can submit your TV slides for consideration by emailing cosspp-comm@fsu.edu.

Bellamy Posting Boards

Please hang your flyers on the posting boards around Bellamy conscientiously. Don’t cover up others’ flyers, take down old postings, and keep things looking neat and tidy so viewers can see your information. Bring your own push pins or use those that are there. Staples are not preferred because they damage the board.


Questions

If you have questions, please email COSSPP’s Director of Communications Rebecca Sage at rebecca.sage@fsu.edu.